Data Protection Policy

Policy Brief & Purpose
AMIL’s Data Protection company policy refers to the company’s commitment to treat information of employees, customers, stakeholders or other interested parties with the utmost care and confidentiality in compliance with the applicable laws of the Land. With this policy we ensure that the company behaves in a fair and moral manner concerning the gathering, storing and handling of data. This process will be carried out with transparency and respect towards the rights of individuals who entrust AMIL, with their information.

 

Scope

This policy applies to all parties (employees, job candidates, customers, third party vendors, suppliers etc.) who provide or store any amount of information to/of the company. All employees of the company and its subsidiaries as well as contractors, consultants, partners and any other external entity will follow the policy. Generally, it refers to anyone who is in close collaboration with the company or acts on its behalf and may need occasional access to data.

 

Policy elements

The company will need to obtain and process information of people that will serve its business purposes. The information may refer to any information that makes a person identifiable such as names, addresses, photographs, Aadhar ID, Voter ID, financial data etc.


The company commits to collect this information in a transparent way and only with the full cooperation and knowledge of clients and concerned parties. Once this information is available to the company, the following rules are mandatory:

 

  • The data will be collected, stored and processed fairly and for lawful purposes within AMILs legal and moral boundaries

  • The data will not be distributed to any party other than the ones agreed upon by the owner of the data (exempting legitimate requests from law enforcement authorities)

  • The data will not be transferred nor communicated informally, to organizations, states or countries that do not have adequate data protection policies

  • The data will be protected against any unauthorized or illegal access by internal or external parties In addition to ways of handling the data the company has direct obligations towards people to whom the data belongs. Specifically the company shall:

  • Let people know which of their data is collected and how it shall be processed

  • Inform people about who has access to their information

  • Allow people to request the modification or correction of the data in the company’s databases

  • Have provisions in cases of lost, corrupted or compromised data

Actions

To exercise data protection the company is committed to:

  • Develop transparent data collection procedures

  • Establish data protection practices (shredding, encryption, backups, access authorization etc.)

  • Build secure networks to protect data from cyber attacks

  • Inform individuals of the amount of time that their data will be preserved

  • Declare its data protection provisions publicly (on AMILs website)

  • Train employees in online privacy and security measures

  • Restrict and monitor access to sensitive data

  • Establish clear procedures for reporting breach of privacy or data misuse

Disciplinary Consequences

All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.